WellSpaces: Office Wellbeing Initiative

KeyboardOur journey of wellbeing is influenced by the spaces in which we live, work, and play.

As a partnership between the Office of Wellbeing and Department of Environmental Health & Safety, the WellSpaces program supports offices in creating and sustaining a culture that promotes personal and collective wellbeing through meaningful policy and practice.

Is your office a WellSpace?

Employees spend over half of their waking hours in the workplace.  Why not spend that time with others who are just as committed to their wellbeing as you are?  Through shared priorities and engagement in wellbeing practices, entire offices can improve morale, camaraderie, productivity, and achieve individual and group goals.

We are all connected.  When I Thrive, you Thrive, and we Thrive.

As a WellSpace, each office commits to:

  • Designating an office Wellbeing Ambassador
  • Participating in at least 1 wellbeing activity as an office each month
  • Manager training on Wellbeing and Workplace Performance (offered several times throughout the academic year)
  • Adopting 3 office level policies or practices that promote employee wellbeing (E.g. incorporating a meditation moment as part of regular staff meeting, walking meetings, group lunch, etc.)
  • Participating in quarterly discussion sessions, represented by Wellbeing Ambassador
  • Sharing wellbeing activities on a monthly basis

Each office also receives institutional recognition for their commitment and annual progress.

WellSpace Plaque

Want to lead the way to your office becoming a WellSpace?

The Wellbeing Ambassador are employees within offices that have joined the WellSpaces program, who want an integral role in campus wellbeing and have a passion for constructing a culture of  health and wellbeing in their office. Wellbeing Ambassadors help their WellSpace meet the program’s requirements.

Wellbeing Ambassador Responsibilities

  • Serve as a proponent for activities that promote wellbeing in the workplace, both at the office level and for individual staff members
  • Share strategies for wellbeing in the workplace
  • Engage office leadership in wellbeing prioritization and establishing wellbeing office practices
  • Serve as a source of information regarding THRIVE and other wellbeing opportunities on campus
  • Facilitate office program participation
  • Share wellbeing activities to the Office of Wellbeing on a monthly basis
  • Attend quarterly gatherings with Ambassadors from other offices

Examples of policies or practices that can boost office wellbeing:

  • Make meetings that are 30 minutes or less “walking meetings”
  • Form an office book group that meets once a month
  • Close the office for a “no work/no meeting” hour to encourage recreation
  • Host an office lunch and rotate outdoor locations around campus each month
  • Write thank you notes to co-workers or hold other staff recognition activities to demonstrate gratitude for your team, “I really appreciate how you…”
  • Host small gatherings to share “new and goods”, or “snack appreciation” over a cup of coffee/tea to promote office camaraderie
  • Begin meetings with statements of gratitude
  • Incentivize use of PTO
  • Limit times when emails will be sent (e.g. not after after 6pm)
  • Arrange for staff to occasionally work from other locations on campus (e.g. tables on the quad, Starbucks, Green Room in Reynolda Hall, Reynolda porch, etc.) – a change in environment can change perspective and boost creativity
  • Budget for ergonomic adjustments (e.g. standing desks, new supportive chairs, etc.) on a yearly basis
  • Provide each employee with a reusable water bottle to cut back on waste and encourage hydration

The pilot program will begin September 1, 2016 and run through June 30, 2017.  For more information, please contact Thrive@nullwfu.edu or (336) 758-3089.

Participating offices:

Accounts Payable
Athletic Development (Deacon Club)
Campus Life Finance & Operations
Center for Global Programs and Studies
Communications and External Relations
Department of Environmental Health and Safety
Department of Theatre and Dance
F&CS Landscape
Finance and Administrative Operations
Financial Aid Office
Information Systems
Intercultural Center
Market Readiness & Employment & Corporate Engagement
Office of Diversity and Inclusion
Office of Personal and Career Development (OPCD)
Office of Student Engagement
Office of Sustainability
Office of the Chaplain
Office of the University Registrar
Office of Wellbeing
Procurement Services
Residence Life & Housing
Student Financial Service
Student Health Service
Title IX Officer
University Counseling Center
University Police Department
Z. Smith Reynolds Library